Moving offices can become a major headache for small-business owners. With all of the stress and anxiety of moving offices mixed up with the stress of running the business itself, it's understandable that many small-business owners make mistakes when changing locations. As such, below are three quick tips to make your next office move a smooth one:
Plan Your New Space Accordingly
You shouldn't start packing away your old office until you have signed the agreement on your new place. Rather, it's best to have a concrete plan in place for where your old office furniture will go in your company's new location. The first thing to consider is your staff needs; what is the most practical seating arrangement for your company that will keep productivity high? It's best to sort this first to ensure that the right people are going to be in the right location, ensuring your assets are located around your staff rather than vice-versa. It's also important to check the electrical arrangement in your new office to ensure that mains sockets aren't overloaded by your staff's computers.
Once you have your staff arrangement sorted out, start choosing locations for your large assets. Typically, this will be your main printer and photocopier, your stationery cupboard, and your bookshelves. These are the main items that every staff member will need access to on a daily basis, so ensure they are moved into a central location with easy access.
Send Your Staff on a Purge
When relocating to a new office space, it's best to travel as light as possible. Excess office furniture means excess cost, so if you're looking to keep your expenditure low, it's best to start discarding things that are no longer necessary. Of course, you have to be careful with this to ensure you don't discard anything of value. The best way to ensure you avoid tossing important equipment or documents is to send your staff on an office purge a couple of days prior to moving office.
The reason for this is that your staff will have the best idea of which documents or back-up tapes are important to their day-to-day job. Old files or documents that may seem trivial to you could be very important to a project one of your staff members are currently working on, so it's best to ask them to start discarding as soon as possible.
Again, be careful with this! Whilst it's much more efficient to have your staff carry out the office purge, you must ensure that they don't throw out vital piece of equipment or data. The best way to avoid this is to have a quick rummage through the items they are discarding before sending them off to the dumpster.
Delegate the Packing
If you're going to be moving office soon, chances are there won't be much billable working getting carried out in the week preceding the move. Therefore, to improve the efficiency of the move, consider delegating the packing to each employee well in advance of moving day. If you do decide to delegate packing, make sure there is a company-wide coding system in place. This will avoid any confusion once you arrive at your new location!
Alternatively, an even more efficient packing method is to hire a professional moving company to carry out the work on your behalf. This will ensure that everything is neatly packed away and transported to your new location, taking the stress of moving day off of you and your employees. By employing a professional moving company you can reduce the number of tough decisions you have to make on moving day to one – where to take your staff for lunch whilst the move is carried out?
For more information about moving services, contact a company like Bekins Van Lines Inc.